Therefore, the wait time for a student or exchange visitor is generally much shorter than the wait time for a B1/B2 applicant. Release Date 04/13/2020. Sponsors are strongly encouraged to document all such unique situations. Let’s start with the basics to help wrap your head around all things visas, extensions and more… EXCHANGE VISITORS WHO WANT TO RETURN HOME: What should exchange visitors do if they are unable to return home within the 30-day grace period following their program end dates due to lack of commercial air flights or border closures? And, as discussed further below, sponsors must obtain criminal background check reports on all residents 18 years or older. Sponsors are encouraged to maintain communications with original host entities as they reassess whether they must modify initial placements to be able to offer programs that meet regulations and reflect exchange visitors’ individual and changed circumstances. If so, what is the process? If you want to extend your stay in the United States, you must file a request with U.S. Sponsors must submit annual reports by the regulatory mandated due dates. A nonimmigrant visa application fee receipt is valid to make an appointment one year from the date of payment. EVP updated the Future Programs FAQ on the ECA COVID-19 page with the following new FAQ: ONLINE VS. IN-PERSON CLASSES: Can exchange visitors participating in the Teacher, Professor, and College/University Student categories of the Exchange Visitor Program teach/take online/hybrid classes in the academic session starting this fall or must all courses be in person? You may keep the SEVIS record active if the exchange visitor plans to return to the United States after the travel restrictions and quarantine period are lifted, to complete his/her exchange program. (April 7, 2020) ECA updated its "Current Programs" FAQs on the ECA COVID-19 page with the following responses to questions arising out of its April 2, 2020 automatic 60-day extension of program end dates: Yes, sponsors must extend the insurance coverage and fund it as they did during the exchange visitors' initial programs. No. Please use our online appointment system to make a visa appointment once we … Yes, sponsors must extend the insurance coverage and fund it as they did during the exchange visitors’ initial programs. Routine visa services will resume as soon as possible, but a specific date at this time cannot be provided. It appears from the message that this will happen automatically in SEVIS, and not require any action on the part of the sponsor or the participant. Some of the exchange visitors who are subject to the European Travel Proclamations may be eligible to enter the United States if they qualify for a national interest exception (NIE) to the European Travel Proclamations. (A) The COVID-19 situation continues to evolve rapidly and its potential impact remains impossible to predict. Entering the USA under current restrictions with a B2 visa. § 62.25(f)(1)(ii) does require sponsors to secure "prior written acceptance for the enrollment of any exchange student in a United States public or private secondary school" which must include "written arrangements concerning the payment of tuition or waiver thereof if applicable." Exchange visitors still technically have a 30-day grace period following the program end date. EUROPEAN TRAVEL PROCLAMATIONS: How should sponsors advise exchange visitors in the categories of the Exchange Visitor Program (EVP) that are not suspended by Presidential Proclamation 10052 (P.P. Moving Towards and Online Environment. An exchange visitor currently on an exchange program whose visa has expired and who does not plan to travel outside of the U.S. does not need to renew his or her visa. Sponsors must balance the needs of exchange visitors to have money to cover basic needs with the need for social distancing. Sponsors should document all such unique circumstances and must continue to monitor exchange programs to ensure they meet program objectives to the fullest extent possible during this situation. The Department is working with sponsors to individually address situations that involve minors (on the Secondary School Student program) who remain in the United States either involuntarily or by choice. Exchange visitors participating in an EVP category that is not subject to P.P. You must apply for a new visa if you want to stay longer in Australia. In the case of graduating students, sponsors may temporarily allow them to begin their Academic Training remotely to prevent unnecessary exposure to COVID-19 as long as the host organization is open and able to provide the training remotely. Last updated: 11 December 2020. Please be advised that due to new public health restrictions under Level 5 of the Government Framework for Restrictive Measures in Response to COVID-19, English Language Providers have been directed to move all tuition modules online. My situation: Last year I was in the US as a J1 student. Due to changing travel restrictions, exchange visitors should keep apprised of the latest travel restrictions before making a decision to travel. J-1 students who are seeking to apply for a visa and believe they may qualify for an NIE should contact their nearest U.S. Embassy or Consulate before they attempt to travel to and enter the United States. EVP updated the Future Programs FAQ on the ECA COVID-19 page with the following new FAQs: PRESIDENTIAL PROCLAMATION 10052: How should sponsors advise exchange visitors in the categories of the Exchange Visitor Program (EVP) suspended by Presidential Proclamation 10052 (P.P. I-539 Visa Extension Question. Sponsors continue to be required to conduct character reference checks and criminal background checks, as specified in the regulations. SEVIS STATUS FOR STUDENTS WHO RETURN HOME: For exchange visitors who return home but continue to be enrolled in U.S. academic institutions, what actions should sponsors take in the Student and Exchange Visitor Information System (SEVIS)? (A) As mentioned in my opening comments these are very complex decisions that need to be made on a case by case basis. You must apply for a new visa if you want to stay longer in Australia. Our overseas missions will resume routine visa services as soon as possible but we are unable to provide a specific date at this time. For, individuals applying for fellowship training for whom ECFMG already has SoN letters on file for the related specialty, it is not necessary to submit new SoN letters. Can I get an extension? The Department understands that the COVID-19 situation has caused a major disruption in program participation. 10052 does not apply to exchange visitors who were in the United States on the effective date of the Proclamation (June 24), or who had a valid J nonimmigrant visa (and plans to enter the United States on that visa). August 17, 2020 FAQ Update. Want to know how to extend your visa in Australia? Go to DOS ECA Exchange Visitor Program Resources on COVID-19. A complete application includes confirmation of payment of the required non-refundable application fee through. Please note, however, that sponsors must keep their designations current throughout any such a pause in program. We received several similar questions from sponsors wondering if interns will still be eligible to participate if, for example, an intern will now be beyond one year of graduation when they are able to start their program. Such approval should be maintained in exchange visitors’ files. Employers are facing issues related to their workforce to a degree never experienced before due to COVID-19, and it is critical for employers to protect themselves as they make decisions surrounding continuing business operations. COVID-19 and the border. As noted during the conference call with sponsors on March 27th, sponsors are advised to reprint Forms DS-2019, fully execute them with original signatures in blue ink, and transmit them in accordance with routine requirements if exchange visitors need Forms DS-2019 for formal processing (i.e., visa application issuance or application for entry to the United States). Sponsors and exchange visitors must be aware of each jurisdiction's shelter-in-place (or similar) orders; working in violation of such orders is not acceptable. DOS also says that it will "work with sponsors to push a reinstatement and extension in SEVIS resulting in a program end date of May 31, 2020... for exchange visitors who completed their exchange programs in March but remain in the U.S. due to circumstances outside of their control (lack of flights home, etc.)." The President has issued several proclamations suspending entry of non-U.S. citizens and legal residents into the United States who have been physically present China (excluding Hong Kong and Macau), Iran, the Schengen Area, the United Kingdom, or Ireland within 14 days of their entry or attempted entry into the United States. Sponsors and their exchange visitors are also encouraged to review the following USCIS website detailing special situations for extensions and change of visa status, including those individuals subject to INA 212(e): Two-Year Home Country Physical Presence Requirement:  https://www.uscis.gov/i-539. (A) We refer you to ECA website guidance to sponsors dated March 16, 2020. KLM canceled a flight from China back to Europe that we had already requested a refund for. Last updated: 12/29/2020 Country-Specific Information: The U.S. Embassy continues to closely monitor COVID-19 developments in the Philippines. With pre-booked COVID-19 testing at a laboratory operating at the airport; and, Subject to the maximum capacity of inbound passengers at the port and date of entry. For exchange visitors who will complete programs online and not return to the United States for the next semester, sponsors should shorten their programs and their status will revert to “inactive.” For exchange visitors who are continuing programs online and intend to return to the United States this fall, sponsors should leave their SEVIS records in “active” status. Please see the below notices which contain detailed information about the current status of visa services worldwide and visa restrictions related to the COVID-19 global pandemic. If your institution is taking measures to relocate exchange visitors from campus housing, please detail this in your Incident Report and explain the options and/or resources you are providing to exchange visitors in terms of alternative housing. Current exchange visitors may continue on programs that, as intended/designed, fully complied with the regulations – including with regard to the cross-cultural activity requirements – provided that the deviation is not excessive for the circumstances, and that it occurred due to factors (like the current COVID-19 situation) outside of the sponsors’, hosts’, and exchange participants control. P.P. In fact, the majority of public school districts view the enrollment of exchange students in the Secondary School Student (SSS) category as a voluntary cultural exchange and charge no tuition. Please submit incident reports for BOTH quarantined (voluntary and imposed) and confirmed COVID-19 positive cases to OPA. Seoul Full Forecast. If needed, the individual can re-apply for a visa within the 12-month period without paying a new SEVIS fee. Extension process to be carried out automatically without need to apply for renewal This is distinct from the enrollment of foreign students on F-1 visas, in which case the payment of tuition is required. Emergency visa services will still be available on a case-by-case basis. Where commercial flights are unavailable or travel to a country is suspended, ECA refers sponsors and exchange visitors to the websites and social media sites of the embassy in the United States of the exchange visitor's home country. The health, safety, and welfare of exchange visitors continues to be the Department's primary concern. There is not a one-size-fits-all answer to this question that is apparent to us at this time. If exchange visitors do not need them for formal processing, sponsors may electronically transmit to exchange visitors updated and fully executed Forms DS-2019 reflecting last week's 60-day extension. All Rights Reserved. While these regulations do allow ECA to provide some flexibility in permitting a limited amount of distance learning, ECA reminds sponsors that the Exchange Visitor Program generally requires programs to foster the exchange of ideas between foreign teachers and students and American counterparts. If the exchange visitor is no longer pursuing program objectives, the sponsor should use the shorten program function in This ends the exchange visitor's program and the SEVIS status will be "inactive." More information on NIEs can be found at the following websites: The purpose of the Exchange Visitor Program is to facilitate in-person exchanges. A visa fee is valid to make an appointment one year from the date of payment. Some of the exchange visitors who are subject to the Proclamation may be able to enter the United States if they qualify for a national interest exception (NIE). Following is a template for a sample letter requesting a visitor visa or tourist visa extension. In keeping with ECA's message on March 11, 2020 (https://j1visa.state.gov/wp-content/uploads/2020/03/3.11.2020_Exchange-Visitor-Program-Sponsor-Guidance.pdf), ECA continues to ask sponsors and exchange visitors to consult with host organizations to find alternative ways to maintain program objectives, including online classes or other arrangements, while preventing unnecessary exposure to COVID-19. The health, safety, and well-being of our international students, staff & faculty, and broader UW community are our priority. Individuals can apply for the COVID-19 short-term visitor visa from mid-September. Sponsors must maintain monthly contact with exchange visitors to confirm their health, safety, and welfare, and that their programs continue to meet the objectives. Please see the below notices which contain detailed information about the current status of visa services worldwide and visa restrictions related to the COVID-19 global pandemic. No. Sponsors must also closely monitor the health, safety and welfare of each exchange visitor to determine if remaining on the exchange program is truly feasible. U.S. TRAVEL RESTRICTIONS. No. Please use this opportunity to remind your exchange visitors of the requirement for them to report to you within ten calendar days any changes in their telephone numbers, email addresses, actual and current U.S. addresses, if any of that information does change. Sponsors must advise exchange visitors that electronic versions of Form-DS-2019 cannot be used for formal processing. In certain circumstances, a fee payment can be transferred to another SEVIS ID. As a matter of general operating procedure, most visa sections worldwide schedule visa interviews for students and exchange visitors separately from regular B1/B2 visa applicants (visitors for business and tourism). My VISA was valid until March 20th, with a 30-day Grace Period that would make my stay in the US legal until April 20th, 2020.. More details. See what you must do if you have to stay longer due to COVID19. (A) The Department of State has no plans to substitute video interviews for the in-person visa interview. If exchange visitors do not need them for formal processing, sponsors may electronically transmit to exchange visitors updated and fully executed Forms DS-2019 reflecting last week's 60-day extension. The Italian Government has extended the validity of all residence permits, issued to foreigners in Italy and expiring between 31 January and 15 April 2020, until 15 June 2020. A new Form DS-2019 reflecting the extension is issued to the participant. Exchange visitors participating in an EVP category that is not subject to P.P. No, the regulations contain no such requirement. The Department notes that a temporary modification along these lines for exigent circumstances beyond a sponsor’s or host entity’s control does not undermine a program’s consistency with the regulations. Exchange visitors should be mindful of the validity dates of their J-1 visas; they may need to renew their visas before they return to the United States.”. A temporary modification along these lines of a current exchange participant's program due to exigent circumstances beyond a sponsor’s or host entity’s control does not undermine the program’s original consistency with the regulations. Gaining an extension may prove even more complicated than usual given the latest travel bans, border closures, and restrictions implemented in response to coronavirus (COVID-19). It is intended that refunds will be available from late February 2021. Moreover, for peace of mind, always ensure you have an effective visitors insurance that has Covid-19 coverage. The COVID-19 short-term visitor visa is intended to help people reaching the end of their current visitor, work, student or partnership visa who may not meet the criteria for another visa, and need time to arrange travel home. 1. (A) At the appropriate time, the Visa Office will provide guidance to our visa sections worldwide on the resumption of routine visa services. Consular officers may grant interview waivers for those renewing a visa in the same visa classification. A reasonable, temporary modification for exigent circumstances beyond a sponsor's control would not undermine a program’s consistency with the regulations. Partly Sunny 17.3 ℃ 16° / 28° Precip 0mm Wind W 3.5m/s Humidity 45% CAI Moderate 80. Colombian citizen stuck in the US due to coronavirus. (A) Updates to OPA containing summaries of these incidents are helpful as we gather information on the impact to the programs. For additional information, including about exceptions, please also visit the Newsroom. Sponsors must also closely monitor the health, safety and welfare of each exchange visitor to determine if remaining on the exchange program is truly feasible. ELECTRONIC FORMS DS-2019: Will the Department of State (Department) allow exchange visitors to use electronic copies of Forms DS-2019 for formal processing (e.g., visa interview, admission to the United States at the port of entry)? Sponsors must advise exchange visitors that electronic versions of Form-DS-2019 cannot be used for formal processing. We will advise all sponsors by email when the suspension period for ECA-funded program ends. 2. The regulations at 22 CFR § 62.8(a) give the Department the sole discretion to waive this requirement. And please update SEVIS to reflect accurate and up-to-date U.S. address and site(s) of activity. State Department Information on Coronavirus (COVID-19), Exchange Visitor Program Information on Coronavirus (COVID-19), Get Updates on Exchange Programs and the Presidential Proclamation, Visa Exceptions to Presidential Proclamations Affecting J-1 Visas, https://www.whitehouse.gov/presidential-actions/proclamation-suspending-entry-aliens-present-risk-u-s-labor-market-following-coronavirus-outbreak/, https://travel.state.gov/content/travel/en/News/visas-news/proclamation-suspending-entry-of-immigrants-and-nonimmigrants-who-present-risk-to-the-US-labor-market-during-the-economic-recovery-following-the-COVID-19-outbreak.html, 07.02.2020 Communication to Sponsors Presidential Proclamation, 06.27.2020 Communications to Sponsor 60 Day Extensions to Return to Countries with Closed Borders (PDF), 06.22.2020 Communication to Student Intern Sponsors Extensions for Time Off-Program, 05.29.2020 Communication to Sponsors 60 Day Extensions for Return to Countries with Closed Borders, 05.21.2020 Communication to Intern and Trainee Sponsors Extensions for Time Off-Program, 05.21.2020 Communication to Au Pair Sponsors Six Month Extensions for Second Year Au Pairs, 05.07.2020 Communication to Teacher Sponsors: One-year teacher extensions beyond the maximum duration, 4.06.2020 Communication to Secondary School Student Sponsors Q&As, 4.29.2020 Communication to Sponsors: Vetting Summer Placements, 4.02.2020 Two-Month Extension of Certain Program End Dates, 3.31.2020 Communication to Sponsors Travel Difficulty Embassy Outreach, 3.19.2020 Communication to Sponsors: Website Updates, 3.17.2020 Communication to Academic Sponsors: Online Programs Guidance, 3.16.2020 Communication to Sponsors: COVID-19 inquiries, 3.16.2020 Communication to Sponsors: SEVIS guidance during COVID-19, 3.13.2020 Communication to Sponsors: EVP Update on Travel, 3.11.2020 Communication to Sponsors: Exchange Visitor Program Sponsor Guidance, 3.6.2020 (2:27PM) Communication to Sponsors: Update on COVID-19—Additional Information, 3.6.2020 (9:49AM) Communication to Sponsors: Update on COVID-19, 2.7.2020 Communication to Sponsors: Coronavirus Update, https://travel.state.gov/content/travel/en/News/visas-news.html, National Interest Exceptions for Certain Travelers from the Schengen Area, United Kingdom, and Ireland, Exceptions to Presidential Proclamations (10014 & 10052) Suspending the Entry of Immigrants and Nonimmigrants Presenting a Risk to the United States Labor Market During the Economic Recovery Following the 2019 Novel Coronavirus Outbreak, https://travel.state.gov/content/travel/en/traveladvisories/COVID-19-Country-Specific-Information.html, Common Questions for Host Families/Employers, Regulations and Compliance Administration, Bureau of Educational and Cultural Affairs. (A) Sponsors should consult with the host placements to seek alternative ways to maintain program objectives, while preventing unnecessary exposure to the disease and its spread. So we are closely reviewing this question. The overseas missions will resume routine visa services as soon as possible, but the Department of State is unable to provide a specific date at this time. SoN letters must bear the seal of the concerned governments and be signed by a duly designated official of the governments. March 17, 2020 Border Processing, I-129 Processing, Travel Issues, Amendment, Extension of Status, Coronavirus (Covid-19) Facebook 0 Twitter LinkedIn 0 Reddit Tumblr Pinterest 0 0 Likes Department of State Issues Automatic Two-Month Extension to Most J-1 Visa Programs Jonathan A. Grode. While these regulations do allow ECA to provide some flexibility in permitting a limited amount of distance learning, ECA reminds sponsors that the Exchange Visitor Program generally requires programs to foster the exchange of ideas between exchange visitors and their American counterparts. 3. Previously approved applicants may delay their start date to participate in a program where the program as intended/designed complied with the regulations, provided that the delay is not excessive for the circumstances and that it occurred due to factors (like the current COVID-19 situation) outside of the sponsors’, hosts’, and exchange visitors’ control. No. That statement urged EVP sponsors to follow the guidance issued for ECA-funded programs. Thus, host academic institutions should have reinstated partial to full-time classroom participation or be able to meet other formal in-person requirements before hosting new participants. 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