Club Secretary. Sending out notices of meetings of the club, board, and committees. Recording and maintaining minutes of club, board, and committee meetings. and club documents. Special notices. Communication to internal and external stakeholders on all Club related matters, Reading and answering correspondence addressed to the Club Secretary, Arranging Club meetings (AGM, EGM, Club Management committee), Defining and agreeing on Club meeting agenda, Maintaining action logs, capturing and communicating minutes from Club meetings, Be the interface and single point of contact for Club owned facilities hire and for external facilities hire, Maintaining and communicating a diary of pitch and facility bookings, Defining, agreeing and documenting Club policy and procedure. Ç×ç÷(8HXhxˆ˜¨¸ÈØèø )9IYiy‰™©¹ÉÙéù The exact work of the Secretary will vary from organisation to organisation. Read our guides to club and sports team management, Pitch Hero Ltd Registered in ENGLAND | WF3 1DR | Company Number - 636 1033. The Secretary serves as the main recorder of minutes at the WDP Booster Club meetings and Board of Director meetings. Club SeCretary’S Manual 5 Role and Responsibilities Correspondence In most Rotary clubs, the secretary responds to correspondence. What are the duties of the Club Secretary? Qualifications. Work with the Club President to select a delegate to attend RI Convention. *:JZjzŠšªºÊÚêúÿİ ÿÚ ? Second, you will present specific responsibilities of the secretary in the club meeting, outside the club meeting and on the executive committee. SECRETARY RESPONSIBILITIES Take Notes You take the minutes at each club meeting and Executive Committee meeting. Last updated: July 2020 Then, you will lead an activity to help secretaries prioritize their duties. On matchdays, the Secretary must ensure that team members, opponents and match officials know the date, venue, colours and timings of home matches. Skills Required •Organised • Respects confidentiality • Attention to detail • Good IT skills. Third, you will present participants with a checklist to help them get started in their role. Note - The club secretary should meet with the club president at the beginning of their term to discuss how correspondence will be answered, kept and reported. The club secretary needs to be a well-organized and to pay attention to detail. The position of Secretary is also a member of the WDP Booster Club Board of Directors. The Welfare Officer needs to understand the club’s responsibilities when running activities for children and young people, and must help club personnel in their duty of care towards children. Good interpersonal and …  Post make-ups. As Club Secretary you need to do the following: Show Leadership. The Club Secretary is a pivotal role. Responsibilities include: • The secretary writes letters from the Club to other Clubs/Leagues or individuals • The mail for the Club comes to the secretary who then passes it to the other members or takes it to the meetings to be ‘tabled’ • To prepare the agenda for the next meeting. The secretary also keeps member attendance records. Maintaining effective records and administration. Commitment • The time commitment can vary depending on the size of the club. CLUB LEADERSHIP HANDBOOK 35 Items to Record in Meeting Minutes • Club name • Date • Type of meetin The Club Secretary supports the Chair in ensuring the smooth functioning of the Club Management Committee. Computer literacy, including the ability to use email and word processing and spreadsheet software, is helpful. Affiliating the club with their County FA and League. The club treasurer typically manages the finances of the club, reports on the clubs financial performance and spearheads the fundraising effort to ensure the club has the necessary funds to be successful. You provide important support of all business operations for the club and board of director meetings, maintain the club roster and member contact information as well as support the club service and social activities. There is no right or wrong approach in deciding if a club should rely on an elected or employed secretary, the correct decision will depend on the circumstances of each club. The secretary is arguably the most important officer as s/he is responsible for organizing, assimilating and disseminating information within and without the organization. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Key Objectives . Upholding the legal requirements of governing documents, charity law, company law etc (where relevant). ÃXk ÿÙ endstream endobj 99 0 obj 345 endobj 104 0 obj << /Length 105 0 R /Filter /FlateDecode >> stream Club Roles & Responsibilities » President » Vice President » Secretary » Treasurer » Membership Chair » Communications Chair » Program Chair » Recent Alum Representative. Key Responsibilities. The Club Secretary has an essential role within the club, with close involvement in the general running of the club. • It is recommended as good practice that the Club Secretary needs to be available and accessible on a daily basis. As the club secretary, you will be responsible for overseeing and carrying out the football administration duties of the football club. This list can be used as a guide to the Secretary… The secretary has contact with a wide range of people from within and outside the club. The office of secretary is one of the most demanding in the organization and a good secretary is essential to the proper functioning of any Key Club. What are the secretary’s main responsibilities? In … The objective of the Club Secretary is to carry out or delegate all the administrative duties that enable the club and its members to function effectively. It is a high profile role that has a major impact on the efficient and effective management of the club. 5. What are the main responsibilities of a Football Club Secretary? A formal and accurate record of each meeting. Communication and correspondence. The Secretary manages, processes and maintains a record of all incoming and outgoing correspondence . Club Secretary's role … The role of club secretary is a pivotal one in any sporting organisation and as a result is one of the most time-consuming roles in a club - the secretary must work in tandem with the chairperson and also regularly works with the club registrar, treasurer and PRO in various ways. The treasurer takes responsibility for the following: Creating and maintaining the club's annual budget SECRETARY RESPONSIBILITIES The club secretary ensures club operations run efficiently and manages many of the details that make the club experience great . He/she will: • Responsible for the day to day business and administration of the club. However almost all secretarial jobs will involve an element of each of these listed typical work tasks and duties and will demand core secretarial competencies and skills. It is worth having a discussion in your group to agree what the responsibilities of all the Management Committee members should be. Roles & Responsibilities. The secretary works closely with the president and board of directors and is responsible for the management of all club records, including minutes and attendance at all club and board meetings . Responsibilities of a Club Secretary A club secretary is responsible for ensuring that all the affairs of a club are carried out in a smooth and transparent manner. The duties are many and varied and call for a high degree of dedication. In addition, he/she records the deliberations and decisions of the club committee.  Coordinate with President those items that need to be brought before Club at weekly meetings. The secretary is responsible for taking minutes, keeping records and maintaining all important files for the club. He/she should be a good organiser, be methodical and above all, be reliable. In some clubs, the secretary may also be responsible for minutes and attendance records for board of trustee meetings. The Club Secretary is a member of the Club Management Committee and is responsible for ensuring meetings are effectively organised and minuted, and for maintaining effective records and administration of matters relating to the club overall rather than specific youth or adult matters. The Club Secretary is a pivotal role. Club Support Guide Club Secretary. Club Secretary. The Club Secretary’s Manual (229) was developed to support Rotary club secretaries worldwide.  Sign/distribute visiting Rotarian make-up cards. The Club Secretary provides notices of meetings as required by this constitution and immediately notifies World Headquarters of any change in the roster of individual members. President . What does the Secretary do? The club secretary is the officer in charge of responding to all requests and inquiries. It is important that correspondence responses are immediate, prompt and appropriate. It is a high profile role that has a major impact on the efficient and effective management of the club.  Take/supervise attendance at weekly meetings. The Secretary has more to do with the practical running of the Club than any other officer. Introduction . Attend officer bearer training and assist in Club Office Bearer training Support a teamwork ethos, at all times. As club secretary, you keep the club running efficiently. Work with your club president to set up a process for responding to emails, letters, and faxes. They need to be organized, hard working, intelligent, and possess excellent writing skills. The objective of the Club Secretary is to carry out or delegate all the administrative duties that enable the club and its members to function effectively. It is the central point of club administration, handling all club correspondence. Role & Responsibilities of the Club Secretary Role: Club Secretary Responsible to: Club management committee through the chairperson Role purpose: To ensure the cub’s communications function efficiently Commitment: 2– 4 hours per week plus committee meetings Main Tasks: o Act as the first point of contact for the club and ensure prompt communication It is the central point of club administration, handling all club correspondence. In summary, the Secretary is responsible for: Ensuring meetings are effectively organised and minuted. The Club Secretary has an essential role within the club, with close involvement in the general running of the club. The office of the secretary is one of the most demanding in the Key Club organization because the secretary manages all of the club’s records, files, and details. 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